Constitution and Bylaws

 

CONSTITUTION

 

PREAMBLE

 

For the more certain preservation of, and security of, the principles of our faith, and to the end that this body may be governed in an orderly manner consistent with the accepted tenets of the Southern Baptist Convention and for the purpose of preserving the liberties inherent in each individual member of this church and the freedom of action of this body with respect to its relation to other churches of the same faith, we do declare and establish this Constitution and By-Laws.

 

ARTICLE I -- NAME

 

This body shall be known as the Victory Baptist Church, DeKalb, Illinois.

 

 

ARTICLE II -- PURPOSE

 

A.      Victory Baptist Church is organized as a church exclusively for charitable, religious, and educational purposes within the meaning of Section 501(C)(3) of the current Internal Revenue Code (or corresponding provisions of any future United States Revenue Law).

B.      The purpose and mission of this church shall be to labor as a body by the help of God, and the power of the Holy Spirit to carry out the Great Commission of our Lord Jesus Christ as stated in Matt. 28:18-20 and elsewhere in the Bible. To that effect, we will evangelize, equip, and empower saints for works of righteousness for his infinite glory. This will be accomplished as each member of VBC fully participates with their time, talents (spiritual gifts), and treasure, which is church attendance and faithfulness to Christ, privately and publicly.

C.      The church shall also ordain and license men to the Gospel ministry; educate believers in a manner consistent with the requirements of the Holy Scriptures, both in the Sunday School, small groups, mid-week, and Worship Services. The church will support as well as initiate missionary activities in the USA and in any foreign country, and engage in any other ministry that the church may decide, from time to time, to pursue in obedience to the will of God. (1 Cor. 7:17; 14:19; Titus 1:5; 2:4; Acts 5:42; 13:1-3; 14:23; 15:33-36, 40; 20:20; 1Tim. 1:3; 2:7; 3:2; 4:11; 6:2; 2 Tim. 2:2, 24; Rom. 10:14-15; 2 Cor. 8:1-2, 12; Phil. 4;10, 14-16; Heb. 13:7; Jer. 3:15; Eph.4:11-12).

 

 

ARTICLE III -- ARTICLES OF FAITH

 

This body accepts as "Articles of Faith" the "Baptist Faith and Message" adopted by the Southern Baptist Convention Meeting in Kansas City, Missouri, May 7-10, 1963 and the 2000 Baptist Faith and Message.

 

 

 

ARTICLE IV -- CHURCH COVENANT

 

Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as our Savior, and on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now in the presence of God, angels, and this assembly, most solemnly and joyfully enter into covenant with one another, as one body in Christ.

 

We engage, therefore, by the aid of the Holy Spirit, to walk together in Christian love; to strive for the advancement of this church, in knowledge, holiness, and comfort; to promote its prosperity and spirituality; to sustain its worship, ordinances, discipline and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expenses of the church, the relief of the poor, and the spread of the gospel through all nations.

 

We also engage to maintain family and secret devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; to avoid all tattling, back-biting, and excessive anger; to abstain from the sale and use of intoxicating drinks as a beverage; and to be zealous in our effort to advance the kingdom of our Savior. We further engage to watch over one another in brotherly love; to remember each other in prayer; to aid each other in sickness and distress; to cultivate Christian sympathy in feeling and courtesy in speech; to be slow to take offense, but always ready for reconciliation and mindful of the rules of our Savior to secure it without delay.

 

We moreover engage that when we remove from this place we will, as soon as possible, unite with some other church, where we can carry out the spirit of this covenant and the principles of God's Word.

 

ARTICLE V -- CHARACTER

 

Section 1 Policy:  The government of this church is vested in the body of believers who compose it. It is subject to the control of no other ecclesiastical body, but it recognizes and sustains the obligations of mutual counsel and co­operation which are common among Southern Baptist and Cooperative Baptist Fellowship churches.

 

Section 2 Doctrine: Victory Baptist Church holds all authority to interpret, state, propound, and apply theological beliefs, doctrines, and practices in this body. This body may adopt associational statements of faith as a matter of affiliation with associations, but such adoptions does not relinquish or diminish Victory Baptist Church as the sole authority to interpret, state, propound, and apply theology, beliefs, doctrines, and practices for its members.

 

 

 

ARTICLE VI -- THE AUTHORITY OF STATEMENT OF FAITH

 

The Bible (all valid translations) is itself the final authority in all matters of faith and practice of what we believe. The Statement of Faith does not in any way exhaust the extent of our faith. We do believe that the foregoing Statement of Faith accurately represents the teachings of the Bible; therefore, it is binding upon all members of Victory Baptist Church.

 

 

ARTICLE VII -- ORDINANCES

 

Section 1       Baptism:

a.   Baptism is symbolic of the death, burial, and resurrection of Christ.

b.   Baptism shall be by immersion in water.

c.   Baptism shall be administered by the pastor or a person who is authorized by the church.

d.   Prerequisites for baptism shall be:   repentance of sins, receiving Jesus Christ as Savior, Lord, and Master, and public profession of Him.

 

Section 2       Lord's Supper:

a.  The Lord's Supper is a symbolic act of obedience whereby members of the body of Christ, through partaking of the bread and fruit of the vine, commemorate the death of Jesus Christ and anticipate His second coming.

b.   The same admonitions Paul set forth in I Corinthians 11:23-30 shall be recognized by the church at each observance. The elements will consist of unleavened bread and unfermented grape juice. The Lord's Supper shall be observed at least once a quarter.

 

 

 

BY-LAWS

 

 

ARTICLE 1 -- CHURCH MEMBERSHIP

 

The church is an autonomous, democratic church that is affiliated with the Southern Baptist Convention and Cooperative Baptist Fellowship under the authority of our Lord Jesus Christ. The membership retains the exclusive right of self-governance in all phases of spiritual and corporate life of the church.

 

Section 1  Candidacy: Candidates for membership of the church are expected to participate in the church’s new membership orientation. Candidates are required to read and sign a copy of the church’s membership covenant.

 

Section 2 Membership: Any individual, after completing the membership orientation and signing the church membership covenant, may offer himself or herself for membership into the church. All candidates will be presented to the church at any regular service for membership in any of the following ways:

1.       Profession of faith and as a candidate for baptism according

to church policy; or

2.       Promise of a letter of recommendation from a Baptist Church.

 

Section 3   Rights of Members:

1.       Every member of the church is entitled to vote at all elections and on all questions submitted to the church in conference, provided the member is present.

2.       Every member of the church is eligible for consideration by the membership as a candidate for elective office in the church.

3.       Every member of the church may participate in the ordinances of the church as administered by the church.

4.       Every member of the church agrees to abide by the doctrines and moral standards of the church.

5.       Every member agrees to support and live out fully the core values of the church privately and publicly.

6.       Every member of the church is an important part of the body as a whole and must act in a way that maintains and promotes the wellbeing of the entire body.

7.       Every member must support the church with their prayer, time, treasure, and talents.

8.       Every member who fails to exercise these rights consecutively for six months shall be considered for the inactive membership role.

 

Section 4   Discipline of Member:   The church seeks to be redemptive in all our relationships, but should a member’s doctrine or conduct contradict the church’s beliefs, corrective steps will be taken following the model laid out in Matt. 18 as follows:

1.       The matter is discussed privately with the offending member;

2.       If the issue is unresolved, the deacons or pastoral staff will discuss the matter with the offender;

3.       If the matter remains unresolved, the matter will be brought before the church. If necessary, the church will reveal the offensive contradiction to doctrine or conduct to the church for a determination to exclude from church membership; and

4.       Once a member’s disciplinary process is initiated, that member cannot voluntarily resign or rescind their church membership until the matter is resolved.

 

Section 5  Rights: Except in a case which is beyond his or her control, any member who fails to support the church with his or her prayers, presence, and means for a period of six months may be placed on the inactive roll, thereby forfeiting his or her right to vote. The deacons shall personally counsel with any such member before recommending placement on the inactive roll.

 

 

Section 6  Rescinding Church Membership:   A member may rescind their membership in one of the following ways:

1.       A voluntary request to rescind membership by a member who is not under discipline of the church shall be granted; or

2.       A request from a member who has joined a church of another denomination, who is not under discipline of the church shall be granted.

 

 

 

 

 

 

ARTICLE II -- ORDAINED LEADERS

 

PASTOR

Section 1     Calling a Pastor: In the event the Victory Baptist Church finds itself without a pastor, it shall elect a Pulpit Committee of five members and two alternates to seek out a suitable pastor and their recommendation will constitute a nomination.

 

At least one member of this committee shall be an active member of the deacons. Voting for the pastor shall be by secret ballot. Seventy-five percent of those voting shall be in favor of the candidate in order to issue a call.

 

Section 2 Resignation: In case the pastor feels the Lord calling him to another field of service, he shall give the church the Christian courtesy of thirty days notice of his leaving.

 

Section 3 Termination: In case the church ever found it necessary to retire a pastor from active leadership as its pastor, it shall extend to him the Christian courtesy of thirty days notice, unless there is some immoral, indecent, or unchristian behavior. In such cases the church shall terminate his services immediately. Motion to declare the pulpit vacant shall originate from the body of deacons or by petition of one-third of the active members.

 

Section 4 Qualifications: A pastor's life should be in full accord with I Timothy 3:1-7. At no time shall a pastor occupy the pulpit of this church as pastor who is not licensed or ordained by a Southern Baptist or Cooperative Baptist Fellowship church. This provision can be overridden by a vote of the church upon recommendation of the Pulpit Committee and the Deacons if they determine that the candidate is in basic agreement with the doctrinal statement of the 1963 and 2000 Baptist Faith and Message.

Section 5   Pulpit Supply: The pulpit supply shall be paid by the church when needed in the following instances only:

a.   When the pastor is on vacation.

b.   When the pastor is ill and unable to do his work for a period not exceeding six months.

c.   When the pastor is outside the church for special services not to exceed four weeks annually.

 

Section 6    Duties of Pastor:

a.   Direct worship services.

b.   Moderate business meetings.

c.   Lead in preaching and preaching ministry of the church.

d.   To be ex-officio member of all committees.

e.   To be chairman of the church council.

f.    Perform   pastoral   duties   as   required   (i.e.,   perform   marriage ceremonies, funerals, visit the sick, visit the bereaved, visit the lost, etc.).

g.   Administer, with the deacons, the ordinances of the church.

h.   Maintain regular office hours.

 

 

THE DEACONS

 

Section 1 Qualifications: Deacons shall meet the scriptural qualifications Acts 6:1-7; I Timothy 3: 8-12.

 

Section 2   Number: The active deacons shall be determined by the needs of the church. Upon the adoption of this constitution, the elected, ordained, and active deacons shall continue serving as the authorized deacons for the Victory Baptist Church.

 

Section 3  Service: The duly elected and ordained deacons shall serve on a continuous basis. Any member of the deacons may be removed from office upon recommendation of the Church Council together with a two-thirds (%) vote at a regular or special called business meeting. Additional members of the deacons shall be elected as the church deems necessary. To be eligible for the office of Deacon, a person must be a member of the church for no less than one year, must submit themselves for study for the office of Deacon for six months, and upon the recommendation of the Deacons, the church shall call for the candidate's ordination.

 

Section 4    Duties:   Diakonos, which in the King James Version translates as deacon, according to Strong’s Exhaustive Concordance of the Bible, means “servant, attendant, aid, waiter, etc.” The meaning given for the word deacon in I Timothy 3:10 and 13 is “to be attendant, to wait upon.” The Greek words translated as deacons in Philippians 1:1 and I Timothy 3:8-12 are given to mean “to run errands, an attendant, a waiter, specifically to a Christian.” In Acts 6:1-4, the first servants were chosen by the church for the purpose of performing such tasks as would free those in charge of the service for praying and the study of the word. Therefore, because this church accepts the Scriptures as final authority rather than traditions, the office of Deacon shall be tailored to match what the Bible teaches.

a. They shall be zealous to guard the unity of spirit within the church in the bonds of peace.

b.   They shall serve as a council of advice and conference with the pastor in all matters pertaining to the welfare and work of the church.

c.   They are to establish and maintain personal fellowship with all the members of the church.

d.   In counsel with the pastor, and by such methods as the Holy Spirit may direct in accordance with the New Testament teaching, they are to have the responsibility of serving the body of Christ according to the principles laid out in Acts 6:1-4 and I Tim 3:8-12.

e.   The deacons shall be represented on the Church Council, Finance Committee,   Pulpit   Committee,   Board   of   Trustees,   and   the Membership Committee.

f.   The whole body of the deacons shall be organized as a unit with an annual election of officers and shall meet monthly, if possible. They may organize themselves into such committees as their wisdom may direct for efficiency of service. Each member of the deacons shall feel free to confer with the pastor about any matter pertaining to the welfare of the church that he feels needs attention.

 

Section 5  Deacon Discipline:   The church seeks to be redemptive in all of our relationships, but should a deacon’s doctrine or conduct contradict the church’s beliefs, corrective steps will be taken following the model laid out in Matt. 18:

 

1.       The matter is discussed privately with the offending deacon by two deacons;

2.       If the issue is unresolved, the entire Deacon Board and the pastoral staff will discuss the matter with the offender;

3.       If the matter remains unresolved, the matter will be brought before the Church Council. If necessary, the Church Council will reveal the offensive contradiction to doctrine or conduct to the church for a determination to exclude from the deacon office and from church membership; and

4.       Once a deacon’s disciplinary process is initiated, that deacon cannot voluntarily resign or rescind their position in the Deacon Board or church membership until the matter is resolved.

 

 

ARTICLE III -- OFFICERS

 

Officers of the church shall be: Church Clerk, Treasurer, Assistant Treasurer, Financial Secretary, Trustees, Chairman of Ushers.

 

 

ARTICLE IV -- CHURCH ORGANIZATIONS

 

The Victory Baptist Church shall provide all necessary services for the educational, missionary, evangelistic, and promotional activities of the church and shall see that the best provisions possible are made for these services.

 

All organizations of the church shall be under church control with all officers being elected by the church and reporting regularly. The pastor is an ex-officio member of all organizations named and his leadership is to be recognized in them all.

 

 

ARTICLE V -- CHURCH STAFF

 

All employed personnel shall be recommended by the Personnel Committee (composed of the pastor and deacons) hereinafter provided as the church feels its need for additional staff members. The Personnel Committee shall have the oversight of all employees as to duties, job descriptions, salaries, working hours, vacations, and etc., serving as a liaison between employee and the church. It is to be understood that the church is to do the employing and the terminating, if it should become necessary, of any and/or all of its employees. In the matter of employing and terminating, the committee shall only find and recommend. The pastor is not to be considered an employee, but a "Called Servant".

 

ARTICLE VI -- COMMITTEES

 

Church Council

Counting Committee

Finance Committee

Flower Committee

Long Range Planning Committee

Membership Committee

Nominating Committee

Personnel Committee

Publicity Committee

Social and Kitchen Committee

 

Any other Committees may be provided as the church recognizes the need.

 

ARTICLE VII -- CHURCH FINANCE

 

This church recognizes and adopts the Scriptural plan of tithes and offerings as its only plan of finance.

 

Section 1 All bills shall be paid when due or before. All monies for denominational causes shall be paid monthly. Individuals may be allowed to designate the manner in which their gifts may be distributed.

 

Section 2 No special offerings shall be taken other than those suggested by the denomination or authorized by the church.

 

Section 3 It is understood that membership in this church involves financial obligation to support the church and its causes. Each member shall be encouraged to return to God the tithe and give Him an offering.

ARTICLE VIII -- MEETINGS

 

Section 1       Worship:

a.   Public worship services shall be held at stated times, once on the Lord's Day and on Wednesday of each week.

b.   The Lord's Supper shall be celebrated at least one time each quarter, or other times as the church may direct.

c.   Occasional meetings may be called by the pastor at his discretion, or by vote of the church.

 

Section 2      Business:

a.   The pastor of the church shall be the moderator of the church. The chairman of the deacons shall moderate when the pastor is absent. In the absence of both of these, the church shall name any person who, it chooses to name to serve as moderator pro tem.

b.   At any regular meeting for worship, the church may act upon the reception of members to other churches and upon the appointment of messengers to councils of conventions, but not upon other business unless in event of emergency.

c.  The Victory Baptist Church shall conduct a regular monthly business meeting on Wednesday night after the first Sunday of each month, or such other times as it should designate. All business matters shall be attended to at this meeting. Victory Baptist Church shall conduct an annual business meeting on the second Sunday in June. A potluck after the Worship Service will be followed by the business meeting. Special business meetings may be called by the moderator, chairman of the deacons, or by petition of ten percent of active church members. Such called sessions must be announced publicly at two worship services of the church prior to the called meeting, or by a written notice sent to the resident membership of the church. No matters may be attended to at the called meeting except those for which the meeting was called and previously announced. All legal matters must be attended to at the regular business sessions of the church.

d.   Robert's Rules of Order shall govern all business sessions of the church.

 

Section 3    Quorum:   Ten active members shall constitute a quorum, except for the call of a pastor, twenty-five percent.

 

 

 

 

ARTICLE IX -- THE SANCTITY OF MARRIAGE

 

1.       The church believes in the sanctity of the marital union described in Scripture as follows:

a.         God created the first marriage as a sacred covenant relationship between one man and one woman for the purpose of procreation, companionship, and dominion over creation, in keeping with the covenant relationship God himself established with his own creation (Gen. 2:15-24; Rom. 1:16-32); and

b.         Jesus blessed a marriage celebration between a man and a woman with his presence and his first public miracle, thereby affirming the traditional definition of marriage as a cornerstone of every culture and community (John 2:1-11); and further that he advised those who are for congenital or psychological reasons unable to enter into marriage (i.e. between a man and a woman) to remain single and therefore celibate (Matt. 19:4-12); and

 c. Society historically has embraced this traditional definition of marriage, eschewing all other unions as unnatural, inappropriate, and anti-social, and has advocated the family unit of husband and wife and their children as the chief building block of society (Lev. 18:22-30; Ps. 127:5; Rom. 1:16-32; 1 Cor. 7:1-2; Heb. 13:4).

2.       The church adheres to the doctrinal statement on marriage and family by our denomination, the Southern Baptist Convention, as stated in the 2000 Baptist Faith and Message, that marriage is defined biblically and theologically in God’s own terms rather than man-made terms; and further, that this church intentionally adheres to the highest standards for marriage, namely biblical standards, and that other legal definitions and court actions are secondary to biblical mandate.

3.       This church affirms that all marriage ceremonies performed in the name of this church and any related celebrations or activities allowed in its facilities shall be for unions that meet the standards named in this church constitution, and further, that church ministers and staff engage only in marriage ceremonies in keeping with this church’s adopted biblical and theological definition of marriage.

 

 

 

ARTICLE X -- DISCIPLINE

 

Church discipline is to be always understood to be corrective in nature and only performed by mature Christians from motives of love.

Section 1 Should any unhappy difference arise between members, the aggrieved member shall follow, in a tender spirit, the rules given in Matthew 18:15-17 by our Lord Jesus Christ.

 

Section 2   Should any gross breach of covenant, or of public scandal occur, the deacons shall endeavor to remove the offense, and if such efforts fail, shall report the case to the church.

 

Section 3   If the church votes to entertain a complaint, which must be made in writing, it shall appoint a reasonable time and place of hearing and shall notify the person in question thereof, furnishing him a copy of the charges.

 

Section 4   At such a hearing, the accused member may call to his aid any member of the church as counsel. If he shall not present himself at the appointed time, or give satisfactory reason for his neglect to do so, the church may proceed in his absence.

 

Section 5 All such proceedings shall be pervaded by a spirit of Christian kindness and forbearance, and should an adverse decision be reached, the church may proceed to admonish or declare the offender to be no longer in fellowship of the church.

 

Section 6   In case of grave difficulty, the church will be ready if requested, to ask the advice of an acceptable counsel from neighboring churches.

 

Section 7   Use of the Church Premises: Any individual, family, or organization requesting permission to use the church facilities must be in agreement with the purpose, mission, beliefs, and teachings of VBC as laid out in this constitution and by-laws. They must sign a copy of the Facilities Use Agreement to be provided by the church.

 

 

 

 

ARTICLE XI -- AMENDMENTS

 

This Constitution and By-Laws may be amended by a two-thirds vote of the members present and voting at any regular business meeting specially called for that purpose, the proposed amendment being inserted in the call. No change can be made in the "Articles of Faith" and Covenant except by a two-third vote of all the members present entitled to vote, said proposed change having been laid before the church in writing at a business meeting not less than one month before the time of the proposed action, and read from the pulpit on the Lord's Day next succeeding such proposal.

 

 

Adopted by vote of the Victory Baptist Church this day of November, 1979, at 1930 Sycamore Road, DeKalb, Illinois, 60115.

 

Given under my hand and notarial seal, this           day of.

A.D., 19_

 

 

Notary Public


JOB DESCRIPTIONS

FOR CHURCH STAFF, OFFICERS, AND COMMITTEES

OF

VICTORY BAPTIST CHURCH

 DEKALB, ILLINOIS

 

CHURCH STAFF

 

PASTOR

 

The pastor shall provide administrative leadership for the total church program; serve as chairman of the church council; proclaim the gospel and lead the church in proclaiming the gospel to the church and community (examples: Sunday A.M. services, Wednesday prayer meeting, church visitation, outreach service); lead congregational services; work with the congregational services planning group to plan, coordinate and evaluate congregational services; supervise, together with the personnel committee, other members of the church staff; administer, with the deacons, the ordinances of the church; counsel with and assist in training deacons for their responsibilities; cooperate with the Southern Baptist Convention and the Cooperative Baptist Fellowship  in promoting mutual interest activities of the church.

 

 

ASSOCIATE PASTOR

 

The associate pastor shall serve under the direction and leadership of the pastor. He shall have the same qualifications as the pastor. Besides assisting the pastor in his duties and as need arises, the associate pastor shall oversee the following areas of ministry: Ministry of Education (Sunday School/Small Groups); assist the pastor with new members class; visitation; preach once every quarter; cooperate with the Illinois Baptist State Association, the Southern Baptist Convention and the Cooperative Baptist Fellowship in promoting mutual interest activities of the church.

 

 

MINISTER OF MUSIC

 

The minister of music shall assist the pastor in planning congregational services of the church; be responsible for the selection of the music; direct music groups and congregational singing; be aware of weddings and funerals to be held in the church; be available for counsel, and arrange and provide music for special projects, ministries, and other church-related activities in cooperation with appropriate individuals or groups; be responsible for enlisting and training leaders for the church music program in cooperation with the church nominating committee; supervise the work of all music leaders in the music program; supervise maintenance of and additions to the music library; provide musical materials, supplies, instruments, and other music equipment for use in the church's program; cooperate with associational, state convention, and Southern Baptist convention leaders in promoting mutual interest activities of the denomination and the church; prepare and administer the music program budget.

 

 

 

MINISTER TO YOUTH

 

The minister to youth shall direct the planning, coordination, operation, and evaluation of a comprehensive youth program; be responsible for enlisting and training leaders for the church youth program in cooperation with the church nominating committee; supervise the work of all youth leaders in the youth program; supervise maintenance of and additions to the youth audio-visual, library, and other materials and supplies for use in the church program; cooperate with the associational, state convention, and Southern Baptist convention leaders in promoting mutual interest activities of the denomination and the church; assist with planning and conducting special projects (such as camps and retreats) for youth program organization groups.

 

 

 

CHURCH OFFICERS AND COMMITTEES

 

All church officers and committee members shall be elected annually and may serve succeeding terms.

 

 

OFFICERS

 

CLERK

 

The clerk shall keep in a suitable book a record of all the actions of the church, except as otherwise provided. The clerk shall keep a register of the names of the members, with dates of admission, dismission, or death, together with a record of baptisms; issue letters of transfer voted by the church; preserve on file all communications and written official reports; make a monthly report of all church minutes; inform the church of the receipt of all forthcoming letters; assist the pastor in the preparation of a written agenda for all regular church business meetings; give the agenda to the appropriate person for printing in the church bulletin on the Sunday of the business meeting. All records belonging to the church should be kept in a suitable place in the church building.

 

TREASURER AND ASSISTANT TREASURER

 

It shall be the treasurer's duty to keep an itemized account of all receipts and disbursements and to make a monthly and an annual written report to the church. The treasurer shall write and sign all checks that the church authorizes by the budget or otherwise. The treasurer shall deposit all monies in the appropriate church account. Before writing a check the treasurer shall be sure the budget provides, or by special action the church provides, for the expenditure, and that sufficient funds are in the bank. The treasurer shall pay all bills when due or before, when sufficient funds are available.

 

When a successor is elected, the treasurer shall promptly deliver to the active treasurer all books, records, and accounts pertaining to the office.

 

The church shall also elect an assistant treasurer to assist the treasurer and to act in the treasurer's absence.

 

 

 

FINANCIAL SECRETARY

 

The financial secretary shall receive the empty collection envelopes after the money has been removed and counted by the counting committee and give each donor individual credit on the record forms provided by the church; keep the envelopes for reference for a period of 13 months; prepare and mail a quarterly report to each contributor and to each church member who does not contribute. This information shall be kept private.

 

 

TRUSTEES

 

Five trustees will hold in trust the church property. They shall have no power to buy, sell, mortgage, lease, or transfer any property without a specific vote of the church authorizing each action. It shall be the function of the trustees to affix their signatures to legal documents involving the sale, mortgage, purchase, or rental of property or other legal documents where the signatures of trustees are required. They shall organize annually by electing a chairman. They shall hold meetings as necessary.

 

CHAIRMAN OF USHERS

 

The chairman of ushers shall select a sufficient number of ushers to care for the seating and comfort of the congregation, the greeting and introduction of visitors, the prevention of interruptions and distractions, and similar needed services.

 

COMMITTEES

 

All church committee members shall be recommended by the nominating committee and selected by the church unless otherwise indicated below.

 

CHURCH COUNCIL

 

The church council shall seek to correlate and coordinate the activities and organizations of the church. The council, unless otherwise determined by the vote of the church, shall be composed of the pastor, staff members, clerk, treasurer, music director, chairman of deacons, and heads of organizations. The council shall serve the church in planning, promoting, and evaluating the entire church program. The number of meetings may be determined by the council. All matters agreed upon by the council, calling for action not already provided for, shall be referred to the church for approval or disapproval.

 

 

COUNTING COMMITTEE

 

The counting committee shall consist of two persons selected by the chairman of ushers. The counting committee shall count all monies of the church; inform the church treasurer of the amount in writing; have at least two persons present when monies are counted; fill in a duplicate receipt slip to be initialed by two counters and verified by the treasurer; give one copy to the treasurer and retain the original for the record. The monies should be counted at the church immediately following the morning worship services.

 

 

FINANCE COMMITTEE

 

The finance committee shall consist of five members. It shall plan and recommend an annual budget for each church year; help prepare a monthly financial report; have the responsibility to make an annual audit of the financial records and render the report to the church. The finance committee shall review and make a recommendation on any non-budgeted item referred to them by the church.

 

 

FLOWER COMMITTEE

 

The flower committee shall consist of two members. It shall see that flowers are sent for the deceased of our church family and to the  family (spouse, child, mother, father, brother, sister, mother-in-law, father-in-law) of a church member.

LONG RANGE PLANNING COMMITTEE

 

The long range planning committee shall be composed of the church council and the trustees. It shall plan for the future growth and expansion of the church's physical properties and programs. It shall analyze present and future needs of the church and community; set church objectives, goals, and strategies; maintain communication with church members throughout the planning process; present specific long range plans to the church for study and approval.

 

 

MEMBERSHIP COMMITTEE

 

The membership committee shall consist of five members. If persons coming for membership are not from Baptist churches of like faith and order, their request for membership shall be referred to the membership committee for consideration and recommendation. The membership committee shall maintain an active membership roll of all members. It shall urge all non-resident members to unite with a local church of like faith and practice.

 

 

NOMINATING COMMITTEE

 

The nominating committee shall consist of five members elected by the church at the April business meeting. It shall bring to the church's June business meeting nominations for all church leadership positions that are filled by volunteers. It shall work the entire year with the church leaders to enlist volunteers to fill unavoidable vacancies so as to keep the organization completely staffed. The Sunday School Director shall be an ex-officio member of the nominating committee.

 

PERSONNEL COMMITTEE

 

The personnel committee shall be composed of the pastor and deacons. All employed personnel shall be recommended to the church by the personnel committee for church approval. The personnel committee shall have the oversight of all employees as to duties, job descriptions, salaries, working hours, vacations, etc. It is to be understood that the church is to do the employing and the terminating, if it should become necessary, of any and/or all of its employees. In the matter of employing and terminating, the committee shall only find and recommend. The pastor is not to be considered an employee, but a "Called Servant".

 

 

PUBLICITY COMMITTEE

 

The publicity committee shall consist of three members. The publicity committee is charged with the responsibility to communicate the church's mission and work to members of the church and to the community. It shall assist church leaders to communicate the message of the church to publics within and without the church; make studies and recommendations regarding the need for church use of appropriate media to reach specific target audiences; assist church members to better understand the value of good church public relations and how the member can improve relations for the church; recommend appropriate policies and projects to improve church public relations.

 

SOCIAL AND KITCHEN COMMITTEE

 

The social and kitchen committee shall consist of five members. It shall be in charge of the kitchen at all general social events as directed by the church.